Why emails must be well-written and error-free – UPDATE

UPDATE: some people have noticed that *this* post contained some errors (Gulp. Oops. Sorry). We all make mistakes, and there is always room for some errors. So, I would like to propose that we stick by the argument that we “strive for” error-free emails! (and blog posts).

———

dear prof can u help me with a Q about the crs work…. Its really important and would be gr8 if u could let me know when i could come by and see u in your office”

I get emails like this all the time. Most often, emails sent with shorthand, all in small-caps, without punctuation come from undergraduate students. Sometimes they are from graduate students, and very occasionally, from colleagues.  Quite often, emails from prospective graduate students are riddled with errors and make no sense. This is not the way to make a positive first impression.

Rite gud emails pls

Email remains the last vestige of anything reassembling ‘official correspondence’ between a writer and a reader. As such, any ‘first contact’ over email, or whenever you are not sure of the relationship with the receiver*, you must proofread and strive for clear, error-free emails. It matters. Here’s why, from my perspective as an Academic:

 1) Triage: I’m overwhelmed with emails. Every one of my colleagues is overwhelmed with emails. Triage is often based on a series of quick decisions, and if an prospective student can’t string together a sentence, that email will likely be deleted**. If a student asks questions about course content, I guarantee that the well crafted email will get a response faster than the one that was sent without being proofread. Well-written emails are seldom ignored or deleted quickly.

2) Don’t risk it: Being polite, formal and clear in your writing will not hurt your chances of a positive interaction with someone. Being too casual and sloppy can hurt your chances of a positive interaction. It’s not a chance worth taking.

3) You get what you give: A well written, clear and error-free email will raise the bar. It tells me the sender is serious, and I will respond with the same level of seriousness.  Quality gets you quality, and you will not be taken as seriously if you do not take the time to think about what you are going to write, draft it, proofread, think about it, edit, and then send it.

4) Know your audience: most Academics are somewhat “old school”. We hang on to things from the past. We like books and remember the days of hard-copy newsletters, fax machines and the sound of the dial-up modem. When writing to people of that ilk, take the time to craft an email like it’s an old-fashioned letter, sent with a stamp.  I guarantee it will get noticed.

End of rant.

* email communication can quickly slide into the informal/casual and shorthand provided you have an established relationship between the sender and the reader. If there is a certain amount of familiarity, I see nothing wrong with quick and sometimes sloppy short-hand.

** writing problems are sometimes because of language (i.e., writing in something other than your first language). From my experience, it’s usually quite easy to separate a language issue from sloppiness or carelessness. If you are writing to someone in a language you are less familiar with, I suggest being clear about this. Tell your reader that you are writing in a second (or third language), be honest and genuine, but do pay careful attention so that your email is not sloppy.

(oh, and by the way, here’s a post about common writing errors!)

Social media in higher education: a teaching and learning project

This term I will be spending some time with Teaching and Learning Services (TLS) at McGill: instead of doing my normal winter teaching, TLS is offering me a home for 2-3 days a week to work on projects with them. This is an outstanding opportunity as it provides real and significant time to work on teaching innovation. In my opinion, teaching in higher education should constantly be evaluated and re-assessed, and all Professors (regardless of career stage) should be supported and encouraged to improve, change and innovate their teaching. However, I would argue that many institutions put more attention on research productivity rather than supporting teaching innovation.  This is not to say that Universities don’t value teaching, but rather an argument that promotion is often weighted more towards research productivity than developing innovative approaches to teaching. There is also sometimes a culture by which Professors are unwilling to change anything about their teaching because of fears related to how this might affect teaching evaluation scores.  I have written previously about barriers to teaching innovation, and another barrier is that Professors aren’t typically supported to take time away from other duties to work on projects related to teaching and learning. Sabbaticals, for example, are mostly about re-inventing or re-tooling a research program and less often about pedagogy.  Over the past several years I had these kinds of discussions with various TLS colleagues, and the result is that I now have meaningful support to invest some of my time and energy towards teaching innovation. Bravo, TLS! I’m delighted to be spending time with you this term! (and a sincere thanks to my Chair and Faculty for supporting this endeavour).

It’s fitting that I’m using a blog to discuss the main project I’ll be delving into this term, because it will be all about the use of social media tools in teaching and learning. The way that we teach is changing, in part because there are countless new tools to use; tools that may help with interactions among students or between instructor and students, or tools that help us interact with dynamic, ever-changing content.  It can, however, be overwhelming. There’s an onslaught of technologies (….clickers, video-conferences, tablets, smart-boards and more) as well as countless on-line tools (… Facebook, Google hangouts, blogs, twitter, on-line discussions, etc). How do we make sense of this? How do we incorporate the correct tools into our courses in an effective and productive manner? What ethical or privacy issues must we understand when using some of these tools in the classroom?

My project will try to make sense of all of this, and over the next several months, I will be reading, talking, tweeting, blogging, seeking, sending, writing (and more).  I will be looking to the literature to assess the ways that social media tools can be used effectively in the classroom; I will survey current practices at various institutions, including McGill. At the end of the day, I hope to produce a dynamic ‘document’ to be shared and used by all those who are interested. This document will cover best practices, provide some case-studies and examples, and provide some guidelines about effective use of social media tools in teaching and learning.

Now I shall ask for help: Please let me know about the sorts of social media tools you use in the classroom. Drop me an e-mail, or comment (below), or tweet at me. I hoping to gather examples from a range of disciplines, using a range of tools, in a range of settings (small seminar classes, large courses, field courses, labs). Send me papers you might have written, or links that I’ll need to look at. The products from this project will only be strong if a community can be involved in its development, from the start.

Thanks everyone: this will be a terrific project, and thanks again to TLS and McGill for supporting this project..

The effect of insecticides on jumping spider personalities

This post was written by C. Buddle and R. Royaute (a PhD student in the Arthropod Ecology lab).

We are pleased to announce a recent publication from our lab, titled Interpopulation variations in behavioral syndromes of a jumping spider from insecticide-treated and insecticide-free Orchards.  As is traditional in the lab, here’s a plain language summary of the work:

Agriculture has strongly intensified in the last 60 years, causing major concerns the sustainability of biodiversity. Agricultural practices can reduce habitats available for wildlife and also release toxins in the environment through the use of pesticides. Not all organisms living in agricultural fields are harmful, and many predators, including spiders, can help to reduce pest density. We have a relatively good knowledge that the diversity of spider species in agriculture, especially under our temperate latitudes, can help reduce pest damage. However, many of the factors that influence spider predation on pests depend on the outcome of behavioural interactions and we don’t know much about that topic. Spiders are often cannibalistic and aggressive with one another and these types of behaviours may limit their efficiency for pest control. We also need to understand if these aggressive tendencies vary depending on the type of agricultural field considered, a pesticide treated field may favour very different behaviours than one that is managed organically. Another important point is that populations are composed by a multitude of individuals, each with its own behavioural tendencies. Some individuals take more risks when confronted with predators (i.e. they are more bold), others are more active and explore larger areas or consume more prey. These tendencies – often referred to as personality traits – may also be correlated with one another.

In the context of agriculture, this may mean that certain individual spiders may contribute more to biocontrol because they consume more prey, or that certain individuals are more at risk of being in contact with pesticides because they are more active. To understand, how agricultural practices, and particularly insecticidal applications, affects personality and behavioural syndromes in spiders, we focused on the jumping spider Eris militaris, an abundant and charming jumping spider occurring in apple orchards in Quebec. Here’s a lovely photo from Crystal Ernst to illustrate how attractive they are: (thanks, Crystal, for permission to post the photo here!)

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We collected spiders from pesticide-treated and pesticide-free orchards, brought them back to the laboratory, and did a number of behavioural tests on the individuals from the two populations. Compared to the insecticide-free populations, we document that individuals from orchards that did receive insecticides experienced a shift in their behaviours syndromes. The overall shape of this syndrome is multidimensional, but it suffices to say that the correlations among different behaviours (the ‘syndromes’, otherwise known as the ‘personality’) differed depending on where the population came from.

A 'mirror test' - used to study behaviour in E. militaris (photo by R. Royaute)

A ‘mirror test’ – used to study behaviour in E. militaris (photo by R. Royaute)

In sum, the personality shifts that we documented for E. militaris are potentially quite important since the relationships between different behaviours may affect a spider’s ability to be an effective generalist predator in apple orchards. We need to consider how management  (including use of insecticides) may affect specific behaviours, and more importantly, the relationships between the different behaviours.

Reference

Royaute, R., C.M. Buddle & C. Vincent. 2013.  Interpopulation Variations in Behavioral Syndromes of a Jumping Spider from Insecticide-Treated and Insecticide-Free Orchards. Ethology. doi: 10.1111/eth.12185

Expiscor (11 Nov. 2013): Changes

Expiscor is moving!

It’s been fun bringing you Expiscor each week, but things are changing and this blog feature has found a new home. Starting later this week, I’ll be blogging over at SciLogs.com.

Yes, I’m excited. 

Excited!

Excited!

It is truly an honour and a thrill to be invited to join the cast of impressive science bloggers, from Malcolm Campbell and his “Six Incredible Things Before Breakfast”, to Paige Brown’s “From the Lab Bench” to GrrlScientist’s “Maniraptora” and  Matt Shipman’s Communication Breakdown 

Expiscor will also change its style; I don’t provide nearly as good a “link-fest” as other people do (e.g., Ed’s and Malcolm’s are amazing!) and so instead of a weekly set of links, I will bring what I view as a short-list of fascinating discoveries, mostly from the world of Arthropods. These highlights, to be posted on Monday (as usual), will be more than a list, as I will try to provide a bit of context and opinion around each story. I see opportunity in the blogosphere to highlight new findings, stories, and photos related to the natural history and biology of spiders, insects, and their relatives.  In addition to these weekly highlights, I will write semi-regular long-form posts, again with a focus on arthropods, and some of these will be cross-posted on arthropodecology.com.

Don’t worry, you’ll still see amazing photos on Expiscor, like this one from Nash Turley:

Expiscor is flying away to SciLogs (photo by N. Turley, reproduced here with permission)

Expiscor is flying away to SciLogs (photo by N. Turley, reproduced here with permission)

You might wonder why I have opted to move Expiscor from its current home to a community blog. For me, it’s about continuing to improve and expand the blogging side of my academic life, and working alongside the other bloggers on SciLogs.com, I think, will help further hone my skills. More importantly, however, is that this move will allow me to reach out and connect with a very broad and interdisciplinary audience. Science communication, to me, is all about continually pushing the limits, expanding, thinking about and re-working the ways to bring exciting scientific discoveries to the world, and SciLogs is exactly aligned with this belief, as its mission statement highlights:

The SciLogs combine the strengths of both science culture and the blog medium. They provide scientists and those interested in science with the opportunity to interact in interdisciplinary discussions about science in all its forms… 

ArthropodEcology.com will remain active, although it certainly won’t be as active as it has been over the past year. The original idea behind the arthropod ecology blog was to highlight research activities within my laboratory, and to provide a forum for writing and discussing Higher Education. It’s grown a lot since then, and in some ways, the site will return to its roots, and I hope to get my graduate students and other people within my local community interested in writing their own posts under the arthropod ecology banner.

To my loyal readers, followers and friends: I must thank you for continued interest and support. The community of people associated with this blog is truly tremendous, and you give me energy, ideas and support every day. You help me uncover fascinating stories, provide me with terrific content, including photographs. You have made me a better scientist and a better person.

In sum, I pledge to continue to fish out discoveries and bring them to you; what’s changing is the location, and I do hope you will keep following along over at Expiscor’s new home.

And I know you want it… here’s your tweet of the week, from Minibeast Mayhem. Yeah, invertebrates are awesome.

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Tablets in the forest: using mobile technology in Higher Education

I am pleased to present a publication that came out earlier this week in Educause Review On-line. This article resulted from a pilot project done in Fall 2012, in which students in my field biology class at McGill used tablets to enhance experiential learning.  Authors on the paper included colleagues from Teaching and Learning Services at McGill (Adam Finkelstein and Laura Winer), and PhD student Crystal Ernst.

Here are the ‘take away’ messages from the project:

  • Environmental biology students mobile devices to gather rich data in the field and to support learning through real-time interaction with their instructor and the larger research community.
  • The project included an analysis of survey and interview data to determine the impact of tablet use on student engagement once the project was complete.
  • Students recognized the value of the tablets as a research tool; however, the tablets’ most important contribution to learning was the real-time communication and feedback they enabled between students, instructors, and the scientific community.
A group using a Toshiba tablet to help identify an aquatic invertebrate

A group using a Toshiba tablet to help identify an aquatic invertebrate

Stated another way, tablets are wonderful to use, and can be effective tools in a field biology course, but the students felt connectivity (which facilitated communication) was essential: the mobile WIFI units paired with the tablets made the project successful.  Here’s a quote from the paper to further illustrate that point:  “most students (53 percent) reported that the tablets increased their interaction with the instructor and TA. This was corroborated by their responses on tool use: 72 percent of students thought that live communication with the instructor and TA helped develop their skills.”

I previously highlighted a video from that project on social media use in the class, and the video (below) is more specifically about the use of the tablets in the class.

This work was done in collaboration with Teaching and Learning Services at McGill, McGill Libraries, and the tablets were generously provided by Toshiba Canada, and Bell Mobility helped us with mobile WIFI units.  I am immensely thankful for the support and I am truly honoured to be able to explore these adventures in teaching and learning.  We are continuing with these kinds of initiatives, and a Brown-Martlet Foundation grant has allowed my Department to purchase some of the tablets originally used last year.

Expiscor (4 November 2013): the obscure edition

Last week I had a terrific discussion with a twitter friend, and he suggested that many/most of the links on Expiscor are ones that were VERY frequently discussed over various social media sites – i.e., a re-distribution of commonly viewed stories. Of course, that is part of the objective of Expiscor, but I also want to be a provider of stories people haven’t heard about previously. So, CHALLENGE ACCEPTED! This week my goal is to provide links to things that are so weird, and obscure that you will totally surprised. It’s the obscure edition….  Please take the poll at the end of this post to let me know if I succeeded!

  • Steampunk, clockwork Goliath Beetle.  I want this. Available from BrazenDevice (thanks, Evan, for allowing me to post the photo here. Ento-geeks will love it!)

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  • The Echinoblog...check out this blog description: Echinodermata! Starfish! Sea Urchins! Sea Cucumbers! Stone Lillies! Feather Stars! Blastozoans! Sea Daisies! Marine invertebrates found throughout the world’s oceans with a rich and ancient fossil legacy. Their biology and evolution includes a wide range of crazy and wonderful things. Let me share those things with YOU! ….The question is: How did I ever miss this blog. Awesome.

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  • Tweet of the week goes to Leonard Nimoy (Ok this is NOT at all obscure, but it sure is funny):

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